Audit Logs in IFP

Overview

IFP logs a wide variety of changes and actions at both system level and for individual databases. All logs can be viewed via the Database Manager. Search or sort columns are also available to find specific entries. The General tab beneath the logs shows detailed information on each entry.

Database Audit Log

Each IFP database has an audit log that records key actions such as:

• Restoring backups
• Importing and exporting
• Creating and deleting files
• Editing exchange rates and currencies

To access the Database Audit Log:

1. From IFP Home select Databases / Files > Database Manager
2. Under Current Database, select Database Audit Log:

Security Audit Log

This log records key system-level actions such as:

• Creating and editing user accounts
• Creating, editing and building Projects
• Creating and editing Organisational Units and Group Policies (for Enterprise Edition)

To access the Security Audit Log:

1. From IFP Home select Databases / Files > Database Manager
2. Under Security, select Security Audit Log:
   

User Session Log

This log records all user sessions, with a timestamp when each user logs on and off. It can be useful to find out who is using IFP e.g. before applying updates or restoring a database backup.

To access the User Session Log:

1. From IFP Home select Databases / Files > Database Manager
2. Under Security, select User Session Log:
   
   

Audit Log Search Options

There are several ways in which you can locate and copy the specific audit data that you need.

Page Selection

All types of audit logs are separated into pages of 200 entries. You can navigate between these pages by using the arrows in the top right-hand corner of any audit logs window:

In this area, you can also see which range of the audit log entries you are currently viewing, as well as the total number of log entries available.

Filter

There are many options you can choose from in order to filter the number of audit log entries shown. This helps you to find relevant entries much faster.

To open the Filter window select the  button above each of the Audit Log views:

Here you can click the relevant option (or options, using the Ctrl key and selecting multiple options) from the category you need to filter by. You can also enter key terms in either of the two search boxes (e.g. you can use the Audited Item field to search for the name of a specific Package or AutoTask that has been removed or edited).

Export

It is possible to export Audit log entries to an Excel file.

• You can export all audit log entries by simply clicking the Export button above any of the audit log views and choosing Export All Events.
• If you need to export just the logs that you can see on a specific page click Export > Export Current Page.

If you need to just export a few specific audit log entries you can select these by clicking on them (using the Ctrl key to select multiple entries), and then click Export > Export Selected Events.